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The Manual Work Map

The manual work AI can take off your team.

Every team loses hours each week to the same kind of work: moving data between tools, building reports, writing up meetings and chasing people for updates. We’ve mapped 51 of these tasks, sorted by type of work and by team, with the AI system that handles each one.

See all 51 tasksBook a Strategy Call
tasks mappedwith an AI system for each
51
types of workfrom data entry to handoffs
9
teamsfrom Marketing to Leadership
7
back each weekper sales rep, at one client
13 hrs

// The full map

51 tasks your team does by hand. An AI system for each.

Jump to a type of work, filter by team, or open any card to see the AI system behind it. Tick the ones your team does and we’ll suggest where to start.

51 of 51 tasks

01

Moving data around

The copy, paste and re-type work that sits between your tools.

6 tasks

Tax filing data, per batch

6–7 hrs1 hr

From an AI system we’ve built

Sales · Marketing · Finance · Ops

By hand
Export, copy, paste, fix the formatting, then repeat in the next tool.
With AI
An agent keeps your tools in sync and flags anything that doesn’t match.
See the AI system
Sales · CS

By hand
Reps type up every call and email into the CRM, or skip it.
With AI
The agent reads the call and the thread, then fills in the fields for you.
See the AI system Quick win
Finance · Ops · HR

By hand
Someone reads each document and types the numbers into a sheet.
With AI
The agent reads each file and turns it into clean rows.
See the AI system 6–7 hrs1 hr
Marketing · Sales · Ops

By hand
Hours of sorting and filtering, and spotting the same company spelled three ways.
With AI
The agent standardizes names, merges duplicates and fills the gaps.
See the AI system
Ops · Finance · HR

By hand
Files saved as “final_v3” in whichever folder was open.
With AI
The agent names each file and puts it in the right place.
See the AI system
Finance · Ops · HR

By hand
Receipts, orders and hours re-typed into the system by hand.
With AI
The agent reads the receipt or order and enters it for approval.
See the AI system
02

Reporting and updates

The numbers everyone needs, rebuilt by hand every week.

6 tasks

Quarterly management report

6 hrs45 min

From an AI system we’ve built

Marketing · Sales · Finance · Leadership

By hand
Pull the numbers, paste them in, format the slides, write the summary.
With AI
The agent builds the report and writes a first summary.
See the AI system 6 hrs45 min
Marketing · Sales · Leadership

By hand
Five tabs open and the numbers copied into one sheet.
With AI
One view that updates itself from every source.
See the AI system
Marketing · Sales · Finance · Leadership

By hand
Someone digs through the data to explain the dip before the meeting.
With AI
The agent spots the biggest changes and drafts the likely reasons.
See the AI system
Marketing · Sales · Ops · Leadership

By hand
Every team lead writes the same kind of update from scratch each week.
With AI
The agent drafts each update from the work already logged.
See the AI system Quick win
Finance · Leadership

By hand
Days of collecting slides, numbers and commentary from every team.
With AI
The agent assembles the deck and drafts the commentary.
See the AI system
Finance

By hand
Matching transactions line by line across bank, ledger and invoices.
With AI
The agent matches what it can and lists what needs a look.
See the AI system
03

Meetings

Everything before and after the call that nobody budgets time for.

5 tasks

Notes and actions after a meeting

30 min5 min

Typical time

Sales · CS · HR · Leadership

By hand
Five emails to find one slot that works for everyone.
With AI
The agent finds the slot, sends the invite and handles changes.
See the AI system
Sales · CS · Leadership

By hand
Ten minutes of scrambling through emails and LinkedIn before each call.
With AI
A one-page brief on who they are and what changed, before every call.
See the AI system Quick win
Every team

By hand
Someone types notes while trying to listen.
With AI
The agent turns the recording into notes, decisions and owners.
See the AI system 30 min5 min
Sales · CS

By hand
The follow-up waits until the end of the day, or the next one.
With AI
A draft follow-up is waiting before you leave the call.
See the AI system
Sales · CS · Ops

By hand
Actions agreed in the call never make it into the tracker.
With AI
The agent creates the tasks and updates the records.
See the AI system
04

Inbox and internal messages

The questions, requests and threads that fill the gaps between real work.

5 tasks

Morning catch-up across email, Slack, calendar and CRM

30–60 min51 sec

From an AI system we’ve built

Leadership · Sales · CS

By hand
The first hour of the day spent deciding what matters.
With AI
The agent sorts, labels and summarizes what needs you.
See the AI system 30–60 min51 sec
CS · HR · Ops

By hand
The same ten questions, answered by hand every week.
With AI
The agent answers from your own docs and flags the new ones.
See the AI system
Ops · CS · HR

By hand
Requests bounce around until someone owns them.
With AI
The agent reads each request and sends it to the right owner.
See the AI system
Leadership · Marketing · Ops

By hand
Scrolling back through 200 messages after a day of meetings.
With AI
A short catch-up of what was decided and what needs you.
See the AI system
CS · Sales · HR · Finance

By hand
The same kind of reply written from scratch, many times a day.
With AI
A draft in your tone is ready for every routine email.
See the AI system Quick win
05

Research and monitoring

Reading, searching and summarizing, so someone can make a call.

6 tasks

Monitoring stock-exchange filings

90%less effort

From an AI system we’ve built

Sales · Marketing

By hand
Half an hour per company across websites, LinkedIn and news.
With AI
The agent builds a profile and finds the right people to contact.
See the AI system Quick win
Marketing · Sales · Leadership

By hand
Checked now and then, usually after a deal is lost.
With AI
The agent watches competitors and reports what changed each week.
See the AI system
Leadership · Finance · Ops

By hand
Newsletters and alerts pile up unread.
With AI
A daily digest of only what matters to your business.
See the AI system 90%less effort
Leadership · Finance · Ops · Marketing

By hand
A 60-page report sits on the “to read” list.
With AI
A one-page summary with the points that matter to you.
See the AI system Quick win
Ops · Finance · Leadership

By hand
Days of demos, websites and pricing spreadsheets.
With AI
The agent builds the comparison against your requirements.
See the AI system
Marketing · CS · Leadership

By hand
Hundreds of comments, read once and forgotten.
With AI
The agent groups the feedback into themes, with real quotes.
See the AI system
06

Writing and content

First drafts and rewrites that start from a blank page every time.

6 tasks

A tailored client proposal

3–4 hrs10 min

From an AI system we’ve built

Marketing · Sales

By hand
Every piece starts from a blank page.
With AI
A first draft in your voice, from a short brief.
See the AI system Quick win
Marketing

By hand
One webinar, rewritten by hand into posts, emails and clips.
With AI
The agent turns one piece into posts, emails and short scripts.
See the AI system Quick win
Sales

By hand
Hours spent adapting the last proposal for the next client.
With AI
A tailored proposal from the client’s details and your past work.
See the AI system 3–4 hrs10 min
HR · Sales · Finance

By hand
Copying names, dates and terms into the same templates.
With AI
The agent fills the template from the record and flags any gaps.
See the AI system
Ops · HR

By hand
The process lives in one person’s head.
With AI
The agent turns a recorded walkthrough into a written SOP.
See the AI system
Marketing · Sales

By hand
Agencies, back-and-forth and weeks of waiting.
With AI
Drafts for each market, in the right language and tone.
See the AI system
07

Following up and chasing

The reminders and nudges that only happen when someone remembers.

5 tasks

Chasing overdue invoices, per week

4 hrs30 min

Typical time

Ops · Marketing · Finance

By hand
Work stalls while someone waits for a yes.
With AI
The agent sends reminders and escalates when things stall.
See the AI system
Finance

By hand
A spreadsheet of who owes what, and awkward emails.
With AI
The agent sends the right reminder at the right time.
See the AI system 4 hrs30 min
Sales

By hand
Leads go cold because nobody had time to follow up.
With AI
The agent drafts a relevant follow-up when a lead goes quiet.
See the AI system Quick win
HR · Ops · Finance

By hand
Rounds of emails asking for the same missing file.
With AI
The agent tracks what’s missing and asks for it.
See the AI system
Ops · Leadership

By hand
Status meetings that exist mainly to ask what’s late.
With AI
The agent nudges owners and lists what’s slipping.
See the AI system
08

Checking and reviewing

The careful second look that takes up senior people’s time.

6 tasks

Hiring, from screening to final interview

50%less time

From an AI system we’ve built

Marketing · Ops

By hand
A senior person reads every piece line by line.
With AI
The agent checks every piece against your rules first.
See the AI system Quick win
Finance · Sales · Ops

By hand
Every contract read in full, looking for the risky clauses.
With AI
The agent highlights the clauses that need a closer look.
See the AI system
Finance

By hand
Every claim checked by hand against the policy.
With AI
The agent checks each claim and flags the exceptions.
See the AI system
Marketing

By hand
Typos and wrong numbers caught after it’s published.
With AI
The agent checks spelling, facts and numbers against your sources.
See the AI system Quick win
HR

By hand
Hundreds of résumés skimmed in a few seconds each.
With AI
The agent scores each résumé against the role and explains why.
See the AI system 50%less time
Finance · Ops · Marketing

By hand
Errors found in the board meeting instead of before it.
With AI
The agent checks new data for gaps, outliers and duplicates.
See the AI system
09

Handoffs and onboarding

The context that gets lost every time work changes hands.

6 tasks

Finding an answer in old docs

20 min30 sec

Typical time

CS · Ops · Sales

By hand
Welcome emails, forms, kickoff decks and setup, done by hand each time.
With AI
The agent runs the onboarding steps and keeps everyone updated.
See the AI system
HR · Ops

By hand
Accounts, documents and first-week plans arranged by hand.
With AI
The agent sets up the first week and answers new-joiner questions.
See the AI system
Ops · CS · Marketing

By hand
Someone reads each form and creates the tasks by hand.
With AI
The agent reads the form and creates the right tasks.
See the AI system
Sales · CS · Ops

By hand
The client explains everything again to a new team.
With AI
The agent writes the handoff brief from every call and email.
See the AI system Quick win
Every team

By hand
Twenty minutes of searching, then asking a colleague.
With AI
Ask a question, get the answer with its source.
See the AI system 20 min30 sec
Ops · HR

By hand
The wiki was last updated by someone who has since left.
With AI
The agent suggests updates when a process changes.
See the AI system

“From an AI system we’ve built” figures are reported by the people who use those systems, at our clients and in our own team. “Typical time” figures are estimates for a mid-sized team; yours will depend on your tools and volume.

0 tasks your team does by hand

// How the AI systems work

Every AI system follows the same five steps.

Something starts it. The AI reads from the tools you already use and does the work. Then a person on your team checks it before anything goes out.

Click an example to see its AI system, step by step

Building the weekly or monthly report

  1. When it runsEvery Monday at 8 am
  2. Reads fromAds, CRM, analytics, finance sheets
  3. AI doesPulls the numbers, builds the report, drafts the summary
  4. You checkThe owner reviews and edits the summary
  5. ResultThe report is in inboxes before the meeting

The step that never goes away: a person approves before anything reaches a client, a candidate or your books.

// Where to start

Three ways to take this work off your team.

You can start using AI on your own today. The bigger gains come when the AI is connected to your tools and runs every time the work comes up.

01

Use a prompt

One person · today

  • Paste the work into ChatGPT or Claude with a clear prompt
  • Good for one-off tasks and first drafts
  • Someone still has to start it every time

02

Connect AI to your tools

One team · in a week or two

  • The AI reads from the tools you already use
  • Runs on a schedule or when something happens
  • A person approves before anything goes out

03

Build AI systems

Every team · first results in 30 days

  • 5–7 AI workflows live per team in the first 30 days
  • Your team trained to run and improve them
  • Time saved measured against where you started
Book a Strategy Call

// Book a Strategy Call

Bring your list. We’ll map your first AI systems.

In 30 minutes with our founder, we’ll go through the manual work your team does and pick the AI systems that would save the most time first.

Book a Strategy Call
Pallav KaushishFree 30-minute call with our founder · No commitmentPallav Kaushish Co-Founder, AIxGrowth